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Operations & Research Virtual Assistant (VA)

๐Ÿ‘‹ Hey!

We are The Elite Enterprises Inc., a Filipino eCommerce company behind two growing brands: Solar Manila and Amoi Fragrances.

We are still a small team of just five people and we all wear a lot of hats. This means you will have real ownership, variety in your work, and a direct impact on how we grow.

We are looking for an Operations and Research VA (who loves ChatGPT) to keep our projects and people on track, dig up the info we need fast using AI, and occasionally help with sourcing and supplier coordination.

We want someone highly OC, the kind of person who cannot stand a messy spreadsheet or an unorganized task board, and who takes pride in making things neat, accurate, and easy to navigate. From time to time you will also step in as an assistant to the CEO. This can include contacting relevant people, handling small personal admin tasks, or preparing documents and information.

๐Ÿ’ผ What Youโ€™ll Own

๐Ÿ“‹ Keep ClickUp and Notion boards clean, updated, and accurate, tracking tasks for the team and following up until they are done ๐Ÿ—“๏ธ Maintain SOPs, calendars, and templates, and provide concise weekly progress updates ๐Ÿค– Use AI tools like ChatGPT and Claude along with your own research skills to find information quickly, write effective prompts, refine outputs, and fact-check before sharing ๐Ÿ“ Prepare project briefs, forms, and supporting documents for execution ๐Ÿ“‚ Organize Google Drive folders, create trackers, reports, or Canva layouts ๐Ÿ›’ Assist with eCommerce projects such as marketplace listing checks and voucher setup ๐Ÿ“ฆ Occasionally help with supplier research, outreach, price comparisons, and basic negotiations after training

๐Ÿ“Œ Youโ€™ll Fit Great If Youโ€ฆ

๐Ÿค– Are really good at prompting AI, use ChatGPT or similar tools daily, and know how to refine and humanize outputs so they do not sound AI-generated
๐Ÿ“‹ Have solid experience in coordination, research, or VA roles, ideally with proven results
โœจ Are naturally OC with details and cannot stand a messy spreadsheet or disorganized task board
๐Ÿ—‚๏ธ PLUS POINTS if you use Notion, ClickUp, or other organization tools with confidence
๐Ÿ›’ PLUS POINTS if you have worked in eCommerce setups or with Shopee, Lazada, or TikTok Shop
๐Ÿ“ฆ PLUS POINTS if you are good at haggling and negotiating with suppliers and have strong Alibaba sourcing skills

๐Ÿง  Work Setup

๐Ÿ’ป 10โ€“20 hrs/week to start, with room to grow ๐Ÿ’ธ Competitive Pay of $3-$6/hr, depending on experience ๐ŸŒŽ 100% fully remote and async ๐Ÿ•œ No time trackers